Through automation and clear data management, the Property Management module enables faster and more efficient information processing. It is designed to simplify the management of owner-operated apartments and provide comprehensive oversight of their financial operations.
The module provides a centralized overview of all relevant information, from income and expense tracking to payment monitoring, sales channel commission calculations, and accurate financial statements for apartment owners.
Activating the Property Management Module
The Property Management module can be activated directly in the Hotel Sync software through the Integrations section.
Navigate to All Settings – Integrations – Property Management Module.
Click the Activate button, followed by OK.
⚙️ Configuring the Property Management Module
For the module to function correctly, several parameters need to be configured.
The setup process includes:
Configuring the initial modul settings during activation.
Entering sales channel commissions (if applicable).
Configuring the relevant parameters for each room type.
Configuring the initial modul settings during activation.
Once you activate the module, a configuration window will appear.
Apply to all selected properties - If you manage multiple properties, you can check the box to activate the module for all properties or only for selected ones.
Calculate commission before tax - Choose whether commissions should be calculated on the amount excluding VAT or on the total amount including VAT. This setting applies to the commission configured for each room type, also referred to as the management fee.
From which date the activation is going to start - Select the date from which reservations will be included in the calculations.
Calculate net revenue Income with taxes included - Choose whether VAT on the room rate should be included when calculating the property's net revenue.
Count next month checkout in current month if check in is within X days before month end
💡Example:
If you want all reservations to be included in the month of their check-in date, enter 0.If you want reservations with a check-in date up to two days before the end of the month to be included in the current month's report, enter 2.
Balans - Enter the balance amount, if applicable.
💾 Once all parameters have been configured, click Save.
Configuring Sales Channel Commissions
To enter sales channel commissions, navigate to: All Settings – Channels
Commission - Enter the commission percentage agreed upon with the sales channel.
Tax - Enter the VAT rate, if VAT is charged on the commission amount.
Calculate All extras in Commission
Select:YES – Commission is calculated on the total reservation amount, including extra services.
NO – Commission is calculated excluding extra services.
Configuring Commissions for Room Types
You can configure a commission for each room type. This commission represents the management fee charged by the property management company.
💡Example: If you are an agency managing and renting out privately owned apartments, enter the commission percentage you charge on reservations for each room type.
Select how the commission should be calculated
- Revenue including travel agent commission
- Revenue excluding travel agent commission- Total revenue after expenses and travel agent commissio
Commission amount - Enter the commission percentage
VAT- Enter the applicable VAT rate, if VAT is charged on the commission
Choose whether the commission applies to:
- Accommodation only.
- Accommodation plus additional services.
Connecting the Expenses Module with the Property Management Module
The Property Management module allows you to track payments to and from apartment owners, as well as expenses associated with each apartment. To do this, all expenses should be recorded through the Expenses module.
For instructions on how to activate and configure the Expenses module, click here.
Important: When adding expenses, make sure to assign each expense to the correct room type/unit and select the appropriate expense category. This allows the Property Management module to allocate expenses correctly to the relevant report categories.
If you want to keep track of payments made to apartment owners, create an expense and assign it to the Payment for owner category.
All other expenses selected from the available list and assigned to a room type and unit included in the Property Management module will be classified as Operational Expenses. (Exception: Expenses assigned to the Equipment and Furniture category are excluded from Property Management report calculations.)